BHRS Data Protection Policy
New Data Protection regulations come into force on 25th May 2018.
Organizations who collect personal details such as name, address, email, etc, are now required to obtain explicit consent to store and use these details.
The Residents' Society keeps members' details on a secure electronic database. These are used for administrative purposes such as collecting subscriptions and to communicate with members, for example to send Newsletters. If an email address has been supplied, this may be used to communicate matters of interest such as forthcoming events or news items. Members' details are never passed to a third party.
A consent form will be included with the Spring 2018 Newsletter, and we ask that you complete this and return it to the Membership Secretary. The form can also be downloaded from our website here or can be obtained at one of our events.
For new members, they will be asked to complete a declaration of consent as well as a subscription form at the time of joinng.
Where membership is joint, consent from both members is required.
The regulations also require that a member be able to request that their details are removed from storage. This may be done by letter, or by replying to any email we send you.
For administrative reasons the Society keeps members' details on an electronic database, and therefore any member who does not consent to this will be deemed not to be a member of the Society. If an existing member fails to return the form by the next renewal, we will contact them to remind them, but will then be obliged to terminate their membership.
Any member who does not renew their subscription will have their details removed from the database after two years. A member who writes to resign membership will have their details removed immediately.
For the purposes of the regulations, the data controller is the Membership Secretary of the Society, and communications should be addressed to her/him.